Vehicle Inspection Management
Optimize fleet safety and compliance with the Vehicle Inspection Management Add-On – schedule inspections, track defects, generate invoices, and ensure regulatory readiness through one centralized system.
Key Features
Manage and schedule inspections across an entire fleet of vehicles
Create and update vehicle profiles with model, license, and VIN data
Track inspection history and log compliance information with full transparency
Identify and record vehicle defects and repair updates with invoice integration
Send automated inspection reminders via email or integrated channels
Integrate seamlessly with platforms like Slack, Telegram, WhatsApp, and Zapier
Streamlined Inspection Scheduling
Easily schedule and monitor vehicle inspections with a built-in calendar view. Automatically send reminders to ensure on-time maintenance and avoid compliance lapses. Prioritize inspections based on urgency or custom rules.
Vehicle Records & Request Handling
Maintain a database of all registered vehicles, including model, license plate, and VIN. Admins can accept or reject incoming inspection requests and allocate resources based on availability and inspection needs.
Defect Reporting & Repair Tracking
Log defects detected during inspections and assign repair tasks. Generate and manage invoices for completed repairs, with full visibility into billing history, payment status, and warranty coverage if applicable.
Full Description
Ensure Safety and Compliance Across Your Fleet
The Vehicle Inspection Management Add-On helps businesses take full control of their vehicle inspection processes. Designed for transportation fleets, car rental services, logistics firms, and vehicle maintenance providers, this module provides an intuitive platform to track inspections, defects, repairs, and compliance data in one place.
Centralized Vehicle Management
Create detailed vehicle records with identifiers like license plate, model, and VIN. Assign inspection schedules and get a visual calendar view of upcoming appointments. Add or edit vehicle information easily, and set up automated reminders for upcoming inspections via email or integrated communication channels.
Inspection Request and Scheduling System
Receive incoming inspection requests through a dedicated interface. Administrators can quickly review requests, approve or reject them based on resource availability, and assign inspections to designated technicians or teams. Status changes are automatically logged to ensure accountability and transparency.
Defect Detection and Repair Tracking
During inspections, users can document any identified defects. These entries are then routed to the repair workflow where repairs are logged and tracked. The system ensures all repairs are invoiced correctly, and invoices can be monitored by status (paid, pending, overdue).
Invoice & Compliance Management
Every repair or inspection can result in a detailed invoice, automatically capturing services, parts, taxes, and discounts. You can filter invoices by customer, vehicle, or date range, and use the built-in compliance tracker to ensure vehicles meet regulatory standards across locations and departments.
Integrated Automation Tools
This module is fully compatible with Slack, Telegram, Twilio, Zapier, WhatsApp (including Twilio WhatsApp), Webhook, Pabbly Connect, and the internal Activity Log. These integrations support real-time updates, automations, and audit trails, giving your organization advanced control over inspection workflows.
Best For:
- Fleet Management Companies
- Delivery and Logistics Providers
- Vehicle Rental Businesses
- Public Transit Authorities
- Corporate Transport Services
With Vehicle Inspection Management, Webenoid SaaS users can centralize inspection scheduling, defect tracking, invoicing, and compliance into one organized and automated system—enhancing both efficiency and accountability.